How To Use Google Drive: Step By Step Tutorial

Google provides us with 15 GB of free space when we create our new Gmail account for the first time to use it across Google Drive, Gmail, and Google Photos.

The data in Google Drive is used to sync photos backup in Google Photos. Data store and share platforms of Google Drive, Gmail and Google Photos, becomes fulfilled.

This one application manages and handles all other google services like Gmail, Google Drive and Google Photos. So, it is also called Google One Plan.

How To Use Google Drive to share a single item with specific people

Use this method when you know the email address of everyone with whom you are sharing.

1. Open a file in Google Docs, Sheets, or Slides.
2. In the top right corner, click Share.
3. Under “People” in the “Share with others” box, type the email address of the person or Google Group you want to share with. Tip: Search for Google contacts by typing a name in the box.
4. To choose if a person can view, comment, or edit the file, click the Down arrow next to the text box.
5. Click Done. The people you shared with will get an email letting them know you’ve shared a file.

Use Google Drive to share a single item using a link

Use this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available. You can have the link only available to Google’s community, or to the whole world.

1. Open a file in Google Docs, Sheets, or Slides.
2. In the top right corner, click Share.
3. Click “Get shareable link” in the top right of the “Share with others” box.
4. To choose whether a person can view, comment, or edit the file, click the Down arrow next to “Anyone with the link.”
5. Note that the link will default to be viewable by Google accounts only! To expand access outside of org., click the Down arrow next to “Anyone at Google…” and select “More” for additional options.
6. A file link will be copied to your clipboard. Paste the link in an email or anywhere you want to share it.

Use Google Drive to share a Folder

If you plan to collaborate with a group of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared folder or a shared drive (see below). Then every item placed in this folder will automatically be shared with the group.

Create a folder

1. Go to drive.google.com
2. On the left, click New > Folder.
3. Enter a name for the folder.
4. Click Create.

Then, share the folder:

1. Select the name of the folder in Google Drive. At the top, click Share
    Tip: You can also right-click the folder and choose Share.
2. Under “People” in the “Share with others” box, type the email address of the person or Google Group with whom you want to share. Tip: Search for contacts by typing a name in the box.

3. Make sure their access level is set to “Can Edit.”

Use Google Drive to shared Drives

Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Changing the ownership of a file or folder

You may want to assign someone else to be the “owner” of a file or folder. The owner has complete control over access, and visibility, and can choose to delete the file.

How to change owners

You can change who owns a file or folder in Drive.

1. Go to Drive or a Docs, Sheets, or Slides home screen.
2. Open the sharing box:

• In Drive: Select the file or folder and click the share icon at the top.
• In a Docs, Sheets, or Slides home screen: Open the file and click Share in the top-right corner of the file

1. If the new owner already has edit access, skip to Step 4. Otherwise, follow these steps:

• Type the email address of the new owner in the “Invite people” field
• Click Share and save.

1. Click Advanced in the bottom-right corner of the sharing box.
2. Click the drop-down menu next to the name of the person you want to own the file or folder.
3. Select Is owner.

4. Click Done.